Form I-9 verification is a process required by the U.S. Citizenship and Immigration Services (USCIS) for all employers in the United States to verify the identity and employment authorization of individuals hired for employment in the country. The verification process is conducted using the Form I-9, Employment Eligibility Verification.
The purpose of the I-9 verification is to ensure that employees are legally authorized to work in the United States. It helps employers comply with the Immigration Reform and Control Act of 1986 (IRCA), which prohibits employers from hiring individuals who are not authorized to work in the U.S.
The Form I-9 verification process involves the following steps:
On or before the first day of employment, the employee must complete Section 1 of the Form I-9. This section requires the employee to provide personal information (name, address, date of birth, etc.) and attest to their citizenship or immigration status, as well as provide the necessary documents to establish their identity and work authorization.
Within three business days of the employee's first day of work, the employer must examine the original documents provided by the employee to verify their identity and employment authorization. The employee must present either one document from List A, which establishes both identity and employment authorization, or one document from List B (identity) and one from List C (employment authorization).
After reviewing the documents and confirming their validity, the employer completes Section 2 of the Form I-9, certifying that they have examined the employee's documents and that they appear genuine and relate to the individual presenting them.
Employers are required to retain the completed Form I-9 for each employee for a specified period. This form should be kept on file for as long as the individual works for the company. Additionally, employers may need to present these forms for inspection during government audits.
The Form I-9 verification process helps employers prevent the hiring of unauthorized workers and protects against potential penalties for non-compliance. Employers should be diligent in completing the I-9 process accurately and in a timely manner to comply with federal regulations.
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